Content Management

Component Content Management

The DCP provides customers with a seamless end-to-end content management and publishing solution. The content repository is built on a native XML database, enabling highly customizable reporting and publishing capability.

Information is stored in a central repository separated from any distribution specific data. This technique allows authors to update content once and have it automatically pushed to a variety of distribution channels. This concept, known as single-sourcing, is central to Dakota’s content management philosophy.

Single-sourcing is a secure and efficient way to approach the creation and maintenance of content. A central repository allows for simplified cross-sectional editing and version control, where one central document can be edited and maintained by multiple users. This removes the possibility of version mismatch, cuts down on miscommunication, and minimizes unnecessary work.

From a central repository, content can easily be searched for and updated across a variety of topics, providing structural consistency across the entire database. With this process, updating and tracking content can be completed quickly and accurately. The DCP enables:

  • Content management from a single source
  • Secure Check-in / check-out
  • Cross-sectional editing
  • Version control
  • Basic review / publish workflow
  • PDF, ePub, HTML, CHM, WebHelp and mobile distribution
  • Faceted Search
  • Content Metrics and Visualization

Metrics and Visualization

The ability to visualize textual content is a solution that is unique to Dakota’s platform. An information database can be queried to tell a detailed story about the content in the form of graphs, charts, and spreadsheets. Similar to analytical visualizations, such as financial charts, textual metrics can help information architects and managers control and update content efficiently.

Internal reporting tools help track the quality of content, as well as offer powerful new ways to collaboratively review and edit content.

This video highlights Dakota’s internal reporting tool action, using our own internal database as the demonstration. The reporting tool is querying our database to provide current, detailed textual information.

Cognitive Search

Our faceted search tool greatly reduces the time needed to find required content. For companies that have large volumes of content, structured authoring solutions help organize and manage the content. The more consistent a database is, the easier it is to search for components, reducing time and costs associated with product documentation.

The search tool queries the XML database to return top matching predefined classes for short text inputs. In other words, it searches and classifies your content quickly and accurately, allowing you to browse through a staggering amount of content with ease.